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University Policy

Leave of Absence Without Pay

Policy Number: 3349-08-50
Effective Date: 09/10/2010
Responsible Department: Human Resources
Applies To: Classified Personnel

A. Purpose

  1. To establish a Policy for granting leaves of absence that complies with the Federal and Ohio Law.

B. Scope

  1. This Policy applies to all classified staff.

C. Definitions

  1. “Appointing Authority” is the person who has the power to appoint or remove an Employee from a given position. For purposes of this Policy, the Appointing Authority is the Division Director.
  2. “Division Director” is the administrative head of a major organizational unit of the Institution as designated by the President.
  3. Leave of Absence Without Pay” refers to a temporary separation from active pay status, authorized by the Appointing Authority during which no compensation from the Institution is paid.
  4. “Licensed Practitioner” means a person who is licensed to practice medicine, surgery, or psychology.

D. Policy Statement

  1. All Leaves of Absence Without Pay must be requested in writing. The request shall be submitted to the Employee’s Immediate Supervisor and the Director of Human Resources. The request shall state the reasons for the leave absence and the dates for such leave. The Appointing Authority in consultation with the Director of Human Resources, with the approval of the Immediate Supervisor may grant or deny the request in writing.
    1. Leaves of Absences Without Pay may be granted for a maximum of six months.
    2. If a leave is not used for the purpose(s) for which it was granted, the Director of Human Resources may cancel the leave and direct the Employee, in writing, to report for work.
    3. An Employee, who fails to return to work within three working days of the completion of a Leave of Absence Without Pay, or a cancellation of a Leave of Absence Without Pay, without explanation to the Director of Human Resources and the Immediate Supervisor, may be terminated. An Employee who fails to return to work from a Leave of Absence Without Pay and is subsequently terminated is deemed to have a termination date corresponding to the starting date of the Leave of Absence Without Pay. Such a termination is a termination for just cause and requires no notice under the Institution Policy on Appointment and Termination.
    4. Employees do not accrue vacation leave, sick leave nor do they receive Holiday Leave pay or Winter Break Leave pay during the period of leave. They are also not eligible to receive annual increases, unless approved by the Division Director after consultation with the Director of Human Resources. Such approval must be in writing.
    5. This Policy governs leave without pay other than leave granted under The Family and Medical Leave Act of 1993 (FMLA) Policy.

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