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Appendix G – COP Standing Committees

Policy Number: 3349-03-71
Effective Date: 02/15/2012
Updated:
Reviewed:
Responsible Department: College of Pharmacy
Applies To: Pharmacy Faculty

A. Purpose

To establish the name, membership, manner of membership selection and appointment; and to delineate the authority of the Standing Committees of the College of Pharmacy.

B. Definitions

  1. “Accreditation Council for Pharmacy Education or “ACPE”. The Accreditation Council for Pharmacy Education is the accrediting body of the College of Pharmacy.
  2. “College”. A College is a collective body of faculty who prescribe and conduct a course of study leading to the award of a degree or degrees. Herein, the College of Pharmacy shall be “COP” and the College of Medicine shall be “COM”.
  3. “Core Faculty”. Core Faculty are tenured, tenure track and non-tenure track faculty who make a substantive contribution to the College. The Dean of a College has the discretion to designate other faculty as Core Faculty to promote the purposes of the College.
  4. “Dean”. The Dean is the Chief Academic and Presiding Officer of the each of the respective Colleges of the University. The authority and responsibilities of the Deans are further defined in the University Faculty Bylaws under Section E (1)-(4).
  5. “Faculty Standing Committees”. The Faculty Standing Committees are appointed to represent the College faculty in interests related to the mission, role and functions of the College. These committees shall develop policy and provide recommendations to the faculty for governance of the areas of academic business set forth herein. This Appendix sets forth the charges, composition and other matters concerning the Admissions, Committee on Academic and Professional Progress (Phase 1 and 2 and Executive Review), Curriculum, Outcomes Assessment, Pharmacy Executive Committee, and Student and Faculty Awards Committees. The charge, composition and other matters governing Faculty Appointment, Promotions and Tenure Committees are set forth in separate Appendices to the Bylaws.
  6. “Pharmacy Executive Committee”. The Pharmacy Executive Committee is a committee composed of the Dean of Pharmacy, Associate Deans, Department Chairs and a College of Pharmacy University Council Representative, selected by the faculty that sets policy and determines overall strategic direction for the COP.
  7. “Voluntary Faculty”. Faculty who do not meet the criteria established for Core Faculty. These faculty have roles that are generally limited to formal and informal teaching on a periodic basis. These faculty may or may not receive modest honoraria for their teaching contributions.

C. Committees

  1. Name and Function -The names and functions of the Standing Committees may be altered from time to time upon recommendation of the Dean or the Pharmacy Executive Committee, and a majority vote of the voting College Core Faculty.
  2. Subcommittees – The Standing Committees may develop such subcommittees as are necessary to conduct their business. Such subcommittees may include persons other than Standing Committee members.
  3. Reporting
    1. Standing Committees shall submit recommendations for substantive policy changes to the Dean who will consult with the Pharmacy Executive Committee.
    2. Standing Committees shall submit a cumulative written report of its activities each academic year to the Dean who will make the report available to the Pharmacy Executive Committee for review. Such committees will make regular reports to the College Core Faculty at each meeting, or at least quarterly.
  4. Meetings
    1. Meetings will be held at a time and manner that will promote participation.
    2. These meetings may be held either in person or via video conference and teleconference or by any other modality that will allow all the members to hear each other and participate at the same time.
    3. Any member may request that he/she be allowed to participate via electronic means. The Committee Chair will take reasonable measures to accommodate such requests.
    4. When meeting via electronic means, a member who wants to speak should identify him/herself.
    5. The College Core Faculty shall use Robert’s Rules of Order Newly Revised to facilitate their meetings unless it is in conflict with the Bylaws.
  5. Voting
    1. Usually voting will take place at the meeting, whether the meeting is held in person or by electronic means. Voice votes are most common; however, written ballots may be used when requested.
    2. Votes may also be taken by mail or by email when a full vote of the membership is desired. The Committee Chair shall determine who has a right to vote and will send ballots only to those persons who are voting members.
  6. Minutes
    1. Minutes of the Standing Committees, shall be kept to record the actions of the committee and shall be available on the University intranet. Hard copies will be made available for review in the library.
  7. Nominations
    1. The Office of Faculty Affairs shall annually notify all constituencies in writing of expiring terms of the committee members of the Standing Committees of the College of Pharmacy in order to solicit nominations for consideration by the Pharmacy Executive Committee. The Dean of the College of Pharmacy appoints members of the Standing Committees after consultation with the Pharmacy Executive Committee.
    2. Self-nominations and other nominations are encouraged and accepted.
    3. When requested, Department Chairs are expected to submit a list of nominations from each department.
  8. Membership
    1. A faculty committee is a body to which a trust is committed. A committee is delegated responsibility to consider, to investigate, to take action on, or to report on important faculty matters.
    2. The membership of all committees shall reflect whenever possible the diversity of the College unless otherwise required by accrediting standards and guidelines or other governing law or regulation.
    3. Terms of appointment are normally three (3) years beginning July 1 unless otherwise specified. Following the restructuring of a committee’s composition, terms may be initially staggered to provide for continuity.
    4. Members shall attend at least 50 percent of the regularly scheduled meetings of the Committee. A member may be replaced prior to the completion of a term upon the request of the Committee Chair, with approval by the Dean, when the member has failed to meet the attendance requirements.
  9. Notification – The College of Pharmacy Dean shall appoint and reappoint all members. The Office of Faculty Affairs will notify members in writing of committee appointments, reappointments and removals.
  10. Quorum – The majority of members present at a meeting, whether in person or via electronic means, of the Standing Committees constitute a quorum unless otherwise specified in the Bylaws.

D. Committee Charge and Membership

    1. Admissions Committees – The purpose of the College of Pharmacy Admissions Committee is twofold: (1) to oversee the admissions process by setting guidelines for the selection of the Colleges’ students in accordance with all applicable requirements and standards on selection, the University Board of Trustees’ Admissions Policy, and other policies promulgated by the University or College; and (2) to insure that the faculty have final responsibility for the selection of their respective students in order to make individual candidate recommendations to the Dean.
      1. The committee will make regular reports, or at least quarterly, to the Pharmacy Executive Committee and College Core Faculty.
      2. Members serve four year staggered terms; membership totals ten voting, five alternates and three ex-officio without vote members:
        1. COP Core Faculty member (Chair) [in addition to faculty listed below];
        2. Three (one being an alternate) Pharmacy Practice Faculty;
        3. Three (one being an alternate) Pharmaceutical Sciences Faculty;
        4. Two Pharmacy Students (upper class members);
        5. Two Pharmacy Student alternates (lower class members) with vote in absence of upper class members;
        6. One COM Core Faculty member;
        7. One COM Clinical Faculty member;
        8. Two Voluntary Faculty (one being an alternate);
        9. Chief Student Affairs Officer (ex-officio without vote);
        10. Director of Admissions (ex-officio without vote); and
        11. Assistant Director of Diversity for Admissions (ex-officio without vote).
      3. All Admissions Committee members must be actively involved in the teaching or advising of College of Pharmacy students.
    2. Committee on Academic and Professional Progress (CAPP) –  The purpose of Phase 1 and Phase 2 Committees on Academic and Professional Progress (CAPP) is to evaluate academic performance, assess professional readiness for continued studies, and determine appropriateness of curricular leave. The CAPP process includes timely notice of the CAPP referral, disclosure of evidence on which the referral is based, an opportunity for the student to respond, and an opportunity for due process. The CAPP process is designed to enforce specific guidelines for academic advancement and to determine acceptable academic standing for curricular leave, while at the same time providing for a review of each student’s individual situation. All CAPP meetings are private and all material presented and discussed is confidential.
      1. The COP does not have a “Phase 1” CAPP Committee, however, the nomenclature from the “Phase 2” is applied to this Committee for purposes of consistency across the University.
      2. Phase 2 CAPP membership is appointed by the faculty. COP faculty members are appointed by the Pharmacy Executive Committee and COM faculty members are appointed by the COM Senior Leadership Group (Nominating and Membership Committee).
      3. Voting faculty members serve three year staggered terms. Student members (primarily student curriculum leaders) are selected based on recommendation from student peers and the chief student affairs officer, and appointed by the Council of Deans.
      4. Decisions made by CAPP are recommendations to the respective College Dean and must be approved before decisions are released to students. The Executive Director of Enrollment Services will then communicate, in writing, the Committee decision to the student.
      5. The Phase 2 CAPP membership totals eleven voting and two non-voting members:
        1. 9 Core Faculty COM and COP (Co-Chairs; one from COM and one from COP)
        2. One P4 Pharmacy Student
        3. One M4 Medicine Student
        4. One P3 Pharmacy Student (non‐voting)
        5. One M3 Medicine Student (non‐voting)
        6. Chief Student Affairs Officer (ex-officio without vote)
        7. Executive Director, Enrollment Services (ex-officio without vote)
    3. Executive Review, Committee on Academic and Professional Progress (CAPP) – The purpose of the Executive Review Committee is to review CAPP decisions when formal review is granted by the Executive Review chair. An executive review of a CAPP decision is not automatic. The Executive Review CAPP chair will evaluate all requests for review. Requests reviewed must contain significant new information that was not available for presentation at the CAPP meeting or a concern about a procedural problem.
      1. Executive Review CAPP membership is appointed by the respective College. COP faculty members are appointed by the Pharmacy Executive Committee and COM faculty members are appointed by the COM Senior Leadership Group (Nominating and Membership Committee).
      2. Voting faculty members serve three year staggered terms.
      3. Decisions made by Executive CAPP are recommendations to the respective College Dean and must be approved before decisions are released to students. The Executive Director of Enrollment Services will then communicate, in writing, the Committee decision to the student. Executive Committee decisions are final and binding.
      4. The Executive Review CAPP membership totals six voting, two non-voting and two ex-officio without vote:
        1. Associate Dean for Academic Affairs – Pharmacy (serves as non-voting Chair based on College of student being discussed; non-voting member)
        2. Associate Dean for Academic Affairs – Medicine (serves as non-voting Chair based on College of student being discussed; non-voting member)
        3. Phase 2 CAPP College of Pharmacy Co-Chair
        4. Five Core Faculty
        5. Chief Student Affairs Officer (ex-officio without vote)
        6. Executive Director, Enrollment Services (ex-officio without vote)
    4. Curriculum Committee – The College of Pharmacy Curriculum Committee (CC) has decision-making and policy-making authority responsible for the administration of the curriculum.
      1. The CC will make regular reports, or at least quarterly, to the Pharmacy Executive Committee and the College of Pharmacy Core Faculty. The CC will communicate to the students and faculty about changes in curriculum, in accordance with ACPE standards and guidelines.
      2. A faculty member appointed by the Dean will serve as Chair and another will serve as Vice Chair. Members serve three year staggered terms; membership totals nine or eleven voting and two ex-officio without vote:
        1. Associate Dean for Academic Affairs – Pharmacy (ex-officio without vote);
        2. Three or four Pharmaceutical Sciences Faculty;
        3. Three or four Pharmacy Practice faculty;
        4. Associate Dean for Academic Affairs – Medicine (ex-officio without vote);
        5. Manager of Assessment;
        6. Pharmacy Student representative, Student Curriculum Council; and
        7. One Pharmacy Voluntary Faculty member.
    5. Outcomes Assessment Committee – The Outcomes Assessment Committee (OAC) has decision-making and policy-making authority responsible for the evaluation of the curriculum.
      1. The OAC will make regular reports, or at least quarterly, to the Pharmacy Executive Committee and College Core Faculty. The OAC will communicate to the students and faculty about changes regarding assessment, in accordance with ACPE standards and guidelines.
      2. A faculty member appointed by the Dean will serve as Chair and another will serve as Vice Chair. Members serve three year staggered terms; membership total nine or eleven voting and two ex-officio without vote:
        1. Associate Dean for Academic Affairs – Pharmacy (ex-officio);
        2. Three or four Pharmaceutical Sciences Faculty;
        3. Three or four Pharmacy Practice Faculty;
        4. Associate Dean for Academic Affairs – Medicine (ex-officio without vote);
        5. Manager of Assessment;
        6. Pharmacy Student representative, Student Curriculum Council; and
        7. One Pharmacy Voluntary Faculty member.
    6. Pharmacy Executive Committee – The purpose of the Pharmacy Executive Committee (PEC) is to set policy and strategy for the overall COP; assist in the rational allocation of resources; provide recommendations for COP committees, task forces and groups; provide input concerning University issues of importance; assist in other matters of strategic and tactical importance to the COP. All matters will be executed in conjunction with the Dean.
      1. Terms of membership will be ongoing coincident with the faculty member’s role as a COP leader, but shall serve at the pleasure of the College Dean.
      2. PEC membership will be chosen by the College Dean but reflect the diversity of the college leadership and include faculty representation.
      3. From time to time the membership of PEC may be modified to assure appropriate input and breadth of experience.
      4. PEC membership includes:
        1. Associate Dean for Academic Affairs – Pharmacy;
        2. Chair, Department of Pharmaceutical Sciences;
        3. Chair, Department of Pharmacy Practice;
        4. Vice Chair of the Core Faculty Council, as elected by the Core Faculty Council who is responsible for preparing agenda items suggested by the faculty;
        5. Dean, College of Pharmacy who serves as Chair; and
        6. Other individuals as designated by the Dean;
    7. Student and Faculty Awards Committee – The Student Awards Committee is responsible for establishing criteria for student and faculty awards presented by the College.
      1. The committee will make regular reports, or at least quarterly, to the Pharmacy Executive Committee and College Core Faculty.
      2. Appointments will be made by the Dean from recommendations of the Department Chairs (Faculty) and Chief Student Affairs Officer (Students). Members will serve three year staggered terms. The membership totals eight voting and three ex-officio without vote:
        1. Chief Student Affairs Officer (ex-officio without vote);
        2. Director of Professional Development and Advising (ex-officio without vote);
        3. Director of Instructional Laboratories and Professional Relations, Chair;
        4. Executive Director of Enrollment Services (ex-officio without vote);
        5. Two Core Faculty members from each Department; and
        6. Three Pharmacy Student representatives.

E. Expert Consultation

The Chair of a given committee may request the attendance and participation of expert consultants as is necessary to promote the purposes and goals of the committee.

References

FORMS

 

CROSS-REFERENCE

 

REVISION HISTORY

Original Appendix G
Approved by Academic Council
February 2, 2000
Amended by Academic Council
November 5, 2003
January 7, 2004
February 4, 2004
March 3, 2004
Rewritten and Approved by Academic Council
October 5, 2005
Revised and Approved by Academic Council
November 8, 2006
Amended by Academic Council
December 6, 2006
August 1, 2007
Revised by Academic Council
February 7, 2007
June 5, 2008
October 1, 2008
November 5, 2008

RULES PROMUGLATED UNDER

ORC 115
ORC 3350.10

 

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