Policy Portal

Administrative Policy: Academic

COM – Grade Categories For Clerkships

Policy Number: 3349-AC-427
Effective Date: 06/01/2020
Updated: -03/24/2020
Reviewed:
Responsible Department: Office of the Dean and Medical Education, College of Medicine
Approval Authority: Senior Associate Dean for Academic Affairs
Responsible Office:Office of the Dean and Medical Education, College of Medicine

A. Purpose

The purpose is to establish grade categories for College of Medicine (COM) clerkships.  Establishing grade categories allows the College to better reflect a student’s performance within a clerkship and will better align NEOMED’s grading scale for clerkships with the grading scale employed by the majority of U.S. allopathic institutions, which in turn helps program directors and  fourth-year elective directors to better compare NEOMED  students to applicants from different institutions.

B. Scope

This policy applies to all required clerkships in the College of Medicine.

C. Grade Categories

Final Clerkship Grade Category Clinical Performance Grade National Board of Medical Examiners (NBME) Grade
Honors (H)

(only applicable to clerkships that require a NBME subject exam)

“Pass with commendations” (provided there are no individual ratings of “below expectations” for any of the individual objectives) “Pass with commendations”
High Pass (HP) “Pass with commendations” (provided there are no individual ratings of “below expectations” for any of the individual objectives) Pass the NBME subject exam on first attempt
Pass (provided there are no individual ratings of “below expectations” for any of the individual objectives) Pass with commendations
Pass (P) Pass Pass
Pass NBME subject exam not required
Fail (F)  Fail Pass
Pass Fail  ***
Fail NBME subject exam not required

 

***Students who fail one NBME subject exam will have an initial clerkship grade of “incomplete” (I) appear on their official transcript.  If the student successfully remediates the subject exam on the first attempt, the initial grade of “incomplete” will be replaced with a grade of “pass” on the student’s official transcript. Regardless of the student’s performance on the remediation exam, the highest final clerkship grade that the student can receive is “pass”. If the student fails the retake exam, the “incomplete” will be replaced with a “fail” that will remain on the official transcript.  Likewise, any subsequent NBME subject exam failures that result in a clerkship grade of “fail” will remain on the official transcript.

D. Body of the Policy

  1. All clerkships that have a NBME examination required as part of the clerkship will be graded on a four-category scale (Honors > High pass > Pass > Fail).  NBME performance will be judged according to the NBME grading rubric published annually in the M3 Clinical Clerkship Course Guide syllabus.  Clerkships without a required NBME examination will be graded using a two -category scale (Pass > Fail).
  2. All Honors, High Pass, Pass, and Fail grades are final when filed by the clinical experiential director though they may be revised at any time should a procedural or clerical error be discovered.  Refer to Grade Dispute Policy for details.
  3. A medical student may appeal a course grade by following procedures described in the Grade Dispute Policy.

CONTACT

Lisa Noland
Administrative Specialist
Phone: 330.325.6354
Email: lnoland@neomed.edu

Office of General Counsel

Northeast Ohio Medical University