COGS – Course Drop and Course Withdraw

Policy Number: 3349-AC-360
Effective Date: 08/05/2014
Updated: 06/10/2024
Reviewed: —
Responsible Department: College of Graduate Studies, Enrollment Services and Registrar
Applies To: COGS Students

A. Purpose

To establish the standards for Course Drops and Withdraws in the College of Graduate Studies (COGS).

B. Scope

The scope of this policy includes all students enrolled in any degree or certificate programs in the COGS.

C. Definitions

1. “Course add/drop” refers to situations where students enroll/cancel enrollment from one or more courses within the Add/Drop period identified in the Academic Calendar.
2. “Course withdrawal” refers to situations where students cancel enrollment from a course after the course drop deadline but before the last day of instruction, or before the final exam, while remaining enrolled in at least one (1) course.

D. Policy Statement

1. Course Drop
   1. Students may drop or add a course before or within the add/drop period of the term in which the course is being offered. A student may drop a course by notifying their program director in writing of their desire to drop. The program director will work with appropriate College of Graduate Studies and Office of the Registrar staff to process the drop. A student who drops a course within the prescribed time frame has effectively cancelled his/her registration in that course.  In such situations, no record of the course will appear on his/her transcript.  Students enrolled in cross-registered courses must adhere to the drop/add procedures of the student’s home institution.
2. Course Withdraw
   1. Students who wish to withdraw from in a course after the course add/drop date may do so up until the last day of instruction or before the final exam, whichever is earlier. To withdraw from a course, students must complete and submit a signed course withdraw form to the Office of the Registrar. Forms are available in Registrar’s Office and may also be accessed electronically from the Registrar’s website. Students who withdraw from courses will receive a withdrawal notation (i.e., a “W” grade) on their transcript.
   2. Non-attendance does not constitute a withdraw from a course. A grade of “F” may be assigned when a student fails to properly complete a course or withdraw.
3. Tuition Refunds
   1. Tuition refunds for courses that a student drops or withdraws from will be granted in accordance with University policy as set forth in the Finance section of the NEOMED Compass.

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