Winter Break Leave

Policy Number: 3349-07-170
Effective Date: 09/10/2010
Updated: 04/01/2025
Reviewed: —
Responsible Department: Human Resources, Payroll

A. Purpose

To establish a Policy for Winter Break Leave.

B. Scope

This Policy applies to full-time and part-time faculty, administrative staff, unclassified hourly employees, and classified civil service employees. This Policy does not apply to student employees.

C. Definitions

1. Consult University Policy No. 3349‐7‐01.
2. “On Call Employees” refers to those Employees who are not assigned a regular work schedule; rather they are scheduled on an “as needed basis” and are compensated at an established hourly rate based upon the job assignment.
3. “Regular Rate of Pay” refers to the Employee’s base rate of pay.
4. “Winter Break Leave” are paid personal leave days designated at the discretion of the President of the University under the authority delegated to the President by the Board of Trustees.

D. Policy Statement

1. Winter Break Leave is designated at the discretion of the President. Winter Break Leave days may not be rescheduled nor may they be substituted for other leave days or holidays by the Employee.
2. The University is officially open in order to assure the performance of time sensitive or essential functions.
3. Faculty and administrative staff will be compensated at their regular Rate of Pay. Part-time faculty and staff will receive Winter Break Leave in an amount commensurate with their part-time status for any days that are so designated.
4. Only the unclassified hourly and classified civil service employees who have the prior approval of their Immediate Supervisor to work during Winter Break Leave will be eligible to receive overtime compensation. These employees will be compensated in accordance with the University’s Overtime Compensation and Compensatory Time Policy.
5. Any Employee in a Classified Civil Service Job Group designated as “On Call” is not eligible for Winter Break Leave. If an On Call Employee is scheduled by their Immediate Supervisor to work during Winter Break Leave, they will be paid in accordingly based on the actual number of hours worked.
6. Patrol Officers are not eligible for Winter Break Leave.

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