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Appendix A – COM Procedure for Appointment, Promotion, Reappointment, and Evaluation of Non-tenure Track Faculty

Policy Number: 3349-03-22
Effective Date: 06/05/2011
Updated:
Reviewed:
Responsible Department: College of Medicine, Office of Faculty Affairs
Applies To: Faculty, College of Medicine

H. Faculty in Non-Clinical Departments – Appointment and Promotion Standards and Documentation

Standards and documentation include, but are not limited to:

  1. Contributions to the Educational Program of the College
    1. The Standard. Teaching is a central mission of the College of Medicine. A faculty member’s teaching is reflected by students’ achievements in the classroom, laboratory, and clinical arenas. Furthermore, teaching quality is documented by recognition and feedback from students, alumni and peer evaluation. Positive contributions to the learning environment and curriculum may support a faculty member’s record of teaching.
    2. Documentation
      1. Evidence of teaching proficiency or excellence may include, but is not limited to, some combination of the sources listed below. In joint endeavors, the evidence should specify the extent of each person’s contributions.
      2. Faculty members are expected to carry out teaching assignments made by the Department Chair. Teaching of medical students, pharmacy students, graduate students (e.g. M.A., M.S., M.P.H., Ph.D.), postdoctoral students (e.g., residents in training, fellows) in University-sponsored programs will be of primary importance.
      3. Teaching of one’s colleagues and other health professionals in College sponsored programs is recognized as a contribution to the educational program of the College. These activities include, but are not limited to, formal continuing education programs, scientific seminars, workshops, and conferences.
      4. Teaching in other areas may be considered but will be given less weight.
      5. Educational activities include, but are not limited to: presentation of lectures, seminars and tutorials; preparation of syllabi, course and examination materials; remediation; academic advising; career guidance; obtaining external funding for educational activities; curriculum planning and meetings; tutoring; review sessions; examination writing and review; collaborative work with other faculty (curriculum, assessment, instruction); assessment or observation of faculty teaching or precepting.
      6. All faculty members should demonstrate ability in presenting concepts and accurate and current information.
      7. The extent and effectiveness of educational accomplishments will be evaluated through review of relevant evidence. Evidence may include: student performance on examinations; recognition of excellence in teaching; supervisor, peer, and student evaluations.
  2. Research and Scholarship
    1. The Standard
      1. Research is a central mission of the College of Medicine given the complexity of the College and the great diversity of talent within the College, it is imperative that various kinds of academic work be recognized through a broad vision of scholarship. Scholarship includes, but is not limited to, the scholarship of discovery, integration, application and teaching. Scholarship is understood to include the traditional science of inquiry, investigation and experimentation known as research. Scholarship and research may also include participation in clinical trials and commercialization, patent and technology transfer activities. Such work may be primarily supportive for promotion decisions and weigh importantly in tenure decisions. While clinical care is insufficient alone to merit promotion or tenure, clinical innovation and improvement activities done in a scholarly manner and acknowledged to be of regional or national importance are important indicators of distinction and merit consideration. Regardless of the type of scholarship, it should possess the quality of excellence, be peer-reviewed and be disseminated in the public domain.
      2. Creative scholarly activity includes both original research resulting from investigative work or other peer reviewed contributions to the professional and scientific literature. Faculty shall conduct original research and other scholarly activity. The hallmark of creative scholarly activity lies in the peer reviewed “written” word. By having their contributions published, faculty can make a lasting contribution to the body of professional and scientific literature. Written work which is not peer reviewed may support a faculty member’s dossier, but by itself is insufficient evidence of excellence in scholarly activity. Oral presentations may provide additional support for a faculty member’s dossier especially when completed in national or international venues.
      3. Original research is studious inquiry or examination, especially critical and exhaustive investigation or experimentation that has as its aim revision of accepted conclusions, interpretations, theories, or laws in the light of newly discovered facts, or the practical applications of such new or revised conclusions, interpretations, theories or laws. Original research is often of an applied nature; therefore, it has potentially immediate usefulness to the profession and health sciences. Research may also be theoretical in nature; both applied and theoretical (basic) research are encouraged. The nature of research disciplines may range widely reflecting the diverse nature of medicine.
      4. Faculty shall conduct research and other creative scholarly activity that clearly demonstrates high quality and conforms to the highest ethical and legal standards. Quality is stressed over quantity.
    2. Documentation
      1. Evidence of original research or other creative scholarly activities includes, but is not limited to, the sources listed below. In joint endeavors, the evidence should specify the extent of each person’s contribution.
      2. Scholarly publications include, but are not limited to: abstracts, journal articles, books, chapters, monographs, case reports, literature reviews, annotated bibliographies, abstracts, editorials, technical reports or other technical items published in a professional journal.
        Publications will be assessed in terms of quality and quantity and the candidate’s role in the work. The quality of the publications will be evaluated by criteria such as: whether the publication was refereed; whether the publication was invited; the reputation and circulation of the journal or book or monograph; the scope of the periodical’s audience; the number and nature of citations; originality, creativity and impact on the field; unsolicited independent reviews; or solicited outside professional reviews.
      3. Scholarly presentations include, but are not limited to: lectures, poster presentations or educational displays at professional meetings, colloquia, workshops, seminars and conference presentations.
      4. Scholarly consultation and support include, but are not limited to: design, measurement, evaluation and data analysis.
      5. Scholarly support includes support generated through grants, contracts and other sources.
      6. Evidence of participation in clinical trials and commercialization, patent and technology transfer activities.
      7. Evidence of clinical innovation and improvements done in a scholarly manner and acknowledged to be of regional, national or international importance.
  3. Professional Standing
    1. The Standard. Faculty members are expected to maintain suitable professional standing. A terminal degree or equivalent academic accomplishment is ordinarily required for appointment at the rank of assistant professor or higher.
    2. Documentation
      1. Evidence of professional standing may include, but is not limited to, some combination of the sources listed below. In joint endeavors, the evidence should specify the extent of each person’s contributions.
      2. Professional accomplishments include but are not limited to: degrees held; fellowships and post-doctoral experiences; professional licenses or certificates; board certification; honorary degrees; awards; honors; offices held in professional societies; invited membership in honorary societies; membership in professional societies; membership on editorial boards, editorship, journal reviewer, and grant reviewer.
  4. Service Related to the College of Medicine, Profession or Community
    1. The Standard. Service oriented to the needs of the Department, the College of Medicine, and the University are expected for faculty, regardless of rank and academic appointment or as identified by the clinical tracking criteria.
    2. Documentation
      1. Service activities include, but are not limited to:
        1. Participation on University consortium committees, boards or councils;
        2. Service to the community on biomedical topics;
        3. Service to governmental bodies on biomedical topics; and
        4. Planning, organizing, and implementing service projects for the College.
        5. Support for service activities generated through grants, contracts and other sources will be evaluated.

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