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Appendix B – University Faculty Appointment, Promotion & Tenure Bylaws

Policy Number: 3349-03-195
Effective Date: 06/05/2015
Updated: 09/25/2018
Responsible Department: Office of the Vice President for Academic Affairs
Applies To: All Tenured and Tenure Track Faculty

E. Structure and Function of Tenure Advisory Committee

  1. Purpose. The purpose of the Tenure Advisory Committee is to establish a structure for progressive, comprehensive assessment and consistent guidance for a probationary faculty member.   The Tenure Advisory Committee would provide probationary faculty with a sound understanding of all criteria and standards, a realistic evaluation of the faculty member’s progress toward achieving necessary performance benchmarks and assist the faculty member by making recommendations concerning academic and professional development during the Probationary Period.  This Committee is advisory to the faculty member and to the respective Department Chair.
  2. Composition
    1. A Tenure Advisory Committee will be appointed for each probationary faculty member. Depending on the number of Tenured Faculty and the academic disciplines of the faculty within a given College or Department, the respective Dean may appoint a single College Advisory Committee for all probationary Tenure Track Faculty or the Dean may delegate this authority to a Department Chair who may construct more discipline specific Tenure Advisory Committees for each individual faculty member in a given department.
    2. The Advisory Committee will be composed of at least three Tenured Faculty of the University who are knowledgeable of the Tenure process, criteria and standards. The Tenure Advisory Committee may include Tenured Faculty from outside the probationary faculty member’s department but may not include the faculty member’s Department Chair.
  3. Meetings
    1. The Tenure Advisory Committee will meet at least annually with the probationary faculty member. To the extent possible, meetings should occur in time to allow for input into the annual review of the faculty member’s performance by the Department Chair.
    2. The Tenure Advisory Committee will be chaired by a member selected by the Dean or the Department Chair as appropriate.
  4. Reports
    1. The probationary faculty member shall submit a progressively updated Tenure Dossier to his or her Tenure Advisory Committee Chair at least 2 weeks in advance of the meeting with the Committee. The Dossier should, to the extent appropriate, mirror the format of the “Tenure/Promotion Dossier for Tenure Track Faculty” outlined in Section (I)(1). The Dossier will be reviewed with the faculty member at the time of the Advisory Committee meeting to help the probationary faculty member gain a better understanding of all of the criteria and standards and to assist the faculty member to more comprehensively and uniformly submit information to the Tenure and Promotion Committee.
    2. The Tenure Advisory Committee Chair will provide an annual written report to the Department Chair which will include an assessment of the faculty member’s progress toward Tenure. The Committee Chair will keep a record of all the reports submitted to the Chair.
    3. The Department Chair will consider the Tenure Advisory Committee Report when conducting the annual performance review of the faculty member, and when formulating his/her letter of recommendation at the time of Tenure review.
    4. The Committee Chair shall submit a summative report to both the Candidate’s Department Chair and the University Tenure and Promotion Committee, which will set forth the Committee’s assessment of the Candidate’s readiness to stand for Tenure in sufficient time to allow for the Chair to include this information in his or her recommendation.

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