Protocols for Places & Spaces
- All employees are responsible for cleaning their personal workspace/office at the start and conclusion of the workday, any more frequently if needed.
- Common areas or departmental suites will be cleaned by the University cleaning vendor.
- Department managers will be responsible for assessing shared use of equipment and small appliances within their area, then establishing proper cleaning and use protocols in compliance with CDC guidelines. It is recommended that common-use small appliances be removed or disabled.
- The Bookstore will remain closed to the public for Phase 3, but will be open to NEOMED employees and students, as well as members of the Bio-Med community.
- When the Bookstore re-opens, it must:
- Comply with state guidelines on reopening retail business;
- Establish maximum occupancy based on square footage; and
- Encourage touch free transactions as much as possible.
Classrooms & Learning Spaces
A seating analysis has been conducted in the context of current physical distancing guidelines. Approximately 80% of the usual seating capacity is lost due to physical distancing spacing requirements. Chairs will be removed to allow the maintenance of these new seating capacities.
Cleaning & Disinfecting of Buildings & Spaces
- Full compliance with all CDC recommendations for personal protection, prevention, and hygiene, along with sufficient supplies to support these activities for all employees and students.
- Regular cleaning of all building interiors using an approved cleaning agent known to be effective against COVID-19. Cleaning procedures will comply with all CDC recommendations.
- Increased cleaning frequency of high touch, high volume areas. This includes increased cleaning of restrooms and ensuring adequate supplies of soap and towels.
- Hand sanitizing stations are in place in high volume, high touch areas, near building entrances and throughout campus, and are checked routinely for supply adequacy.
- Laboratories, both research and instructional, have increased surface and equipment cleaning along with provisions to maintain physical distancing. This will be the responsibility of the research team.
- All doors that can be open will remain open. All others will have their door handles cleaned on a frequent, regular basis.
Common & Public Areas, Eating Areas, Lounges, Classrooms & Other Spaces
- The maximum capacity of all campus spaces and locations as been determined and will be posted to ensure physical distancing.
- Common and public areas will either be closed or reconfigured to maintain physical distancing and minimize gatherings.
- Common areas, eating areas, lounges, classrooms, and other congregating areas have furniture arranged to promote physical distancing with signage to not move furniture. The placement of furniture is meant to be sustained and enforced.
- Masks must be worn in open study lounges and common areas.
- When in a closed study room, masks must be worn when more than one person is present. Additionally, 6 ft. social distancing must be followed. Please take note of the capacity of all study and other areas and take care not to exceed the posted limits.
- Plexiglass shields at common access areas such as reception desks will be assembled to the extent feasible. Please note that masks are required even in areas separated by plexiglass.
- To the extent possible, common area doors shall remain open to minimize frequent touching.
- All doors that can be open will remain open.
- All others will have their door handles cleaned on a frequent, regular basis.
The Bistro and Erie Island will be open to employees/students to purchase “grab and go” items in compliance with state guidelines for restaurants.
- Customers will be required to follow directional signage and physical distancing indicators.
- Food selections will all be pre-packaged and refrigerated, or may be pre-ordered and purchased as a to-go meal.
- Neither food service venue will have any buffet or made to order foods available.
- Both food service venues prohibit cash and allow only touch free transactions.
- Customers can remain in the NEW Center to eat, as indicated by the physically distanced seating available.
- Research activities should clearly align with the VP for Research’s Return to Research Guidelines*.
- Facilities should be reviewed to ensure appropriate physical distancing
- Face coverings must be worn at all times, unless in a single office/study area with door closed.
- Personal protective equipment (PPE) must be worn if tasks require it. Face-coverings, for this purpose, are not PPE.
- Department heads and supervisors should carefully consider the number of persons present in the lab spaces at any one time and schedule accordingly.
- If research activities require a level of interpersonal proximity or physical contact which preclude compliance with physical distancing, appropriate personal protection, including face coverings, gloves, and potentially additional forms will be required. The specific protective requirements for such activities will be as recommended by research lab directors and approved by administration.
- Use of N95 masks in lieu of physical distancing must be evaluated by EOHS and/or Medical Director.
- Voluntary wearing of N95 masks requires coordination with NEOMED’s Respiratory Protection Program. This can be arranged through EOHS. Please note that respirators are still in short supply and may not be available for voluntary use.
Signage will be on display to reinforce the requirements of physical distancing, wearing face coverings, and other requirements aimed at optimizing safety.
Student & University Events
- When possible, University and student events should be held virtually.
- If an event cannot be held virtually, a request for approval must be submitted to the Office of Environmental and Occupational Health and Safety (EOHS) by the event sponsors for consideration at least three (3) weeks prior to the proposed event date.
- This request must include justification for why an event cannot be held virtually and a plan that demonstrates compliance with Campus Safety Expectations.
- Submission of a request does not guarantee approval.
- Request forms may be submitted online.
Please Note: At this time, the only events being considered for approval are those that are directly related to the curriculum (i.e. classes, labs, and assessments). All other requests will not be granted. We look forward to approving other events in the future – please continue to check this website for updates.