Coronavirus Disease (COVID-19) Information

Protocols for People

Exposure to COVID-19 or Positive Case

Reporting

Employees/students will be referred to their primary care physician for testing. If they do not have a primary care physician, employees/students may be referred to a testing center of the KSU DeWeese Health Center.

Any employee/student must report the following to COVIDReporting@neomed.edu.

  • Illness consistent with COVID-19; (View symptoms)
  • Contact with a COVID-19 positive (tested or presumed) patient; or
  • Surveillance by a local health department.

 

Contact Tracing

The University’s Medical Director and staff will conduct University contact tracing for those reporting illness or exposure. Typically, this would include any close contact (less than 6 feet for greater than 15 minutes without masks) within 2 days of symptoms of a positive test (if asymptomatic). Students in clinical sites will be asked to document any close contacts over the previous 14 days prior to symptom development or positive test (if asymptomatic). Therefore, students and employees are advised to mindful of their contacts within these parameters should they be asked to provide them.The University will report to the Portage County Health Department any tested positive or presumed positive individuals and support their contact tracing efforts.

Returning to Campus After tested & presumptive COVID (+) individuals

  • Employees/students with at-risk travel will be asked to remain home from the University and to self-quarantine for a period of 14 days from return from at-risk travel.
  • Employees/students with exposure to an individual with a known or presumed case of Covid-19 will be evaluated on an individual basis to determine the appropriate amount of time they will be asked to remain home from the University and self-quarantine based on CDC guidelines.
  • Employees/students with symptoms consistent with COVID-19 will be asked to self-isolate until all of the following are met:
    • 10 days since symptoms first appeared and
    • 24 hours with no fever without the use of fever-reducing medications and
    • COVID-19 symptoms have improved (for example, cough, shortness of breath)
  • Employees/students with an initial negative test due to symptoms may be released to return to campus with documentation of the negative test.  Additionally, employees/students must be symptom-free for 48 hours OR, if symptoms are persisting, have an alternative diagnosis documented by their primary care provider.
  • Per CDC guidelines, persons with COVID-19 who have symptoms and were directed to care for themselves at home may discontinue isolation and be cleared for a return to campus under the following conditions:
    • At least 10 days* have passed since symptom onset
    • At least 24 hours have passed since resolution of fever without the use of fever-reducing medications and
    • Other symptoms have improved.

 

Note: *A limited number of persons with severe illness may produce replication-competent virus beyond 10 days, that may warrant extending duration of isolation for up to 20 days after symptom onset.
Persons infected with SARS-CoV-2 who never develop COVID-19 symptoms may discontinue isolation 10 days after the date of their first positive RT-PCR test for SARS-CoV-2 RNA.

Health & SAFETY

Campus Mental Health

Students

The Center for Counseling and Student Wellness is available to students.

  • Fully operational Monday through Friday, from 8 a.m. to 5 p.m.
  • Tele-counseling remains the preferred modality.
  • Limited in person counsel may be offered on a space-available basis for urgent circumstances.

 

Employees

The Impact Solutions Employee Assistance Program is available to employees seven days a week, twenty-four hours a day for three complimentary tele-counseling sessions (video, phone, text, chat).

Face Coverings

All employees/students must secure and wear a cloth face covering at all times while on campus. Facial coverings are not required when working alone in an assigned work area. For the purposes of this requirement, a police cruiser occupied by one single officer shall be considered that officer’s “office.” Cloth face coverings should be constructed, worn, removed and washed consistent with CDC guidelines*.

Cloth face coverings are available for on-line purchase through the NEOMED Bookstore and in person at the Rootstown Community Pharmacy.

Please Note: Face shields are not a substitute for cloth masks. If desired, face shields may be paired with a cloth mask or surgical mask.

Hand-Washing

All employees/students are expected to wash their hands frequently with soap and water for 20 seconds, or to use hand sanitizer with a minimum of 60% alcohol if soap and water are not readily available.

Pandemic Training

All employees/students will be expected to complete newly developed CITI training modules to ensure a thorough and common understanding of the pandemic, its risks, and the importance of risk mitigation strategies.

Physical Distancing

Employees are expected to maintain a minimum physical distance of six feet between themselves and others and minimize the number of people in common and work/study areas.

Single occupancy in work rooms is strongly encouraged.

Social Contracts & Enforcement

All employees and students will be asked to sign a Social Contract that sets forth the terms and conditions for returning to campus, as well as the consequences for non-compliance.

All employees and students will be expected to engage in “community enforcement,” which obligates them to address and/or report instances of non-compliance through the above-stated designated channels.

Employees

All employees will sign and return their Social Contract* to managers, who will send forms to the Office of Environmental and Occupational Health and Safety (EOHS) for storage/management. Completion and storage of Social Contracts will be done electronically.

Employee non-compliance should be reported to the employee’s supervisor and may result in disciplinary action.

Students

All students will sign and return their Social Contract* to their college/Student Affairs, to be maintained as part of the student file. Completion and storage of Social Contracts will be done electronically.

The student Social Contract includes the requirement that students assigned to a clinical site must also abide by all COVID-19 related clinical site/hospital system regulations or trainings (which may differ from those established by NEOMED). Specifically, students must adhere to all requirements for personal protective equipment (PPE) while at a clinical site.

Student non-compliance should be reported to the respective college administrator and may result in disciplinary action.

Symptom Monitoring & Reporting

Self Assessments

All employees/students are required to conduct daily self-assessments prior to arrival on campus, including determining the absence of fever and other symptoms consistent with COVID-19.

This Symptom and Temperature Attestation Log* can be used by employees/students to track symptoms but the University will no longer require a copy be sent to the Safety Office.

Symptoms

Anyone exhibiting symptoms of illness are required to refrain from coming to the
NEOMED campus until such time as they are no longer symptomatic or cleared by a medical provider.

  • Fever of 100.4 F (38 C) or above, or possible fever symptoms like alternating chills and sweating
  • Cough
  • Trouble breathing, shortness of breath or severe wheezing
  • Muscle aches
  • Sore throat
  • Loss of smell or taste, or a change in taste
  • Nausea, vomiting or diarrhea
  • Headache unrelated to a previously diagnosed condition

 

What to Report

All employees/students must report any symptoms consistent with COVID-19, contact with a COVID-19 positive (tested or presumed) person, or surveillance by a local health department. NEOMED has changed their reporting email to COVIDReporting@neomed.edu.

Travel & Reporting Travel

All University-sponsored international travel and non-essential domestic travel remains suspended until further notice.

  • International travelers may be subject to quarantine in accordance current CDC guidelines. Employees/students are encouraged to discuss their needs for international travel with their supervisor/respective college, in collaboration with EOHS, in order to determine any requirements.
  • Travelers traveling by certain modes of transportation (cruise ship, airplanes) may be subject to quarantine consistent with CDC guidelines.

 

All employees/ students must report travel outside the US and/or travel to any of the states that are part of Ohio’s Travel Advisory to COVIDReporting@NEOMED.edu.

Working Environment

Disinfectant & Sanitizing Supplies

Disinfectant and sanitizing supplies will be provided and can be requested through a Campus Operations work order.

Disinfecting Workspaces

Each employee must disinfect their workspace before beginning work, periodically through the day if necessary, and at the end of the workday, using NEOMED-supplied disinfectants. The same applies for shared spaces and shared equipment.

Meetings

In general, employee meetings should be conducted electronically, even when working on campus. If this is not possible, participation must be kept to a minimum number of individuals, observing physical distancing and wearing face coverings.

Staffing Options

Department heads will be tasked with surveying their areas and determining appropriate staffing levels to ensure physical distancing. They may consider shifts, alternate days, or other staffing strategies in doing so.

Visitors & Invited Guests

General Public (third-party, non-faculty, non-invited guests)

The campus will generally remain closed to visitors/general public until Phase 4 (August).

However, visitors providing a mission-essential function may be permitted. In these cases, the individual hosting the visitor will be responsible for ensuring they receive a copy of the Campus Safety Expectations.

Invited Guests of Employees or Students

  • All employees/students who host an invited guest to campus are responsible for sharing Campus Safety Expectations* in place at the time of the visit and for all enforcement of those expectations relative to the invited guest.
  • All employees/students who host an invited guest need to send the Campus Safety Expectations to invited guest before arrival.
  • NEOMED reception will remind all invited guests at time of signing into campus what the current Campus Safety Expectations are, as well as have them certify as to temperature/lack of symptoms.
  • Concerns about non-compliance by invited guests should be directed to Campus Police, who will ascertain who is hosting the invited guest and address the reported concern.

 

NEW Center Patrons Visiting Tenants

  • Members of the public who are patronizing one of the NEW Center tenants are expected to comply with all posted signage regarding requirements for physical distancing, face coverings, and prohibitions on congregating.
  • Signet Management will inform tenants of all Campus Safety Expectations in place, as well as any modifications.
  • Messaging to members of the public who enter the NEW Centers will be posted on signs and monitors in the entrance areas.

Coronavirus Disease (COVID-19) Information

Northeast Ohio Medical University