Policy Portal

Administrative Policy: Academic

Curriculum and Course Review

Policy Number: 3349-AC-410
Effective Date: 07/01/2018
Updated:
Reviewed:
Responsible Department:Office of the Dean, College of Medicine
Applies To: All University Employees
Approval Authority: Senior Associate Dean of Academic Affairs

A. Purpose

The purpose of this Policy is to specify a plan for the regular review of the educational program, also referred to as “curriculum” and “core curriculum” and each of the courses within the curriculum in accordance with sound educational practices and the Liaison Committee on Medicine Education (LCME) to ensure the delivery of a coherent and coordinated curriculum that is both vertically and horizontally integrated.

LCME element 8.1 specifies that “A medical school has in place an institutional body (e.g., a faculty committee) that oversees the medical education program as a whole and has responsibility for the overall design, management, integration, evaluation, and enhancement of a coherent and coordinated medical education program.

LCME element 8.2 specifies that “The faculty of a medical school, through the faculty committee responsible for the medical curriculum, ensure that the medical curriculum uses formally adopted medical education program objectives to guide the selection of curriculum content, review and revise the curriculum, and establish the basis for evaluating programmatic effectiveness. The faculty leadership responsible for each course and clerkship link the learning objectives of that course or clerkship to the medical education program objectives.”

LCME element 8.3 specifies that “The faculty of a medical school are responsible for the detailed development, design, and implementation of all components of the medical education program, including the medical education program objectives, the learning objectives for each required curricular segment, instructional and assessment methods appropriate for the achievement of those objectives, content and content sequencing, ongoing review and updating of content, and evaluation of course, clerkship, and teacher quality. These medical education program objectives, learning objectives, content, and instructional and assessment methods are subject to ongoing monitoring, review and revision by faculty to ensure that the curriculum functions effectively as a whole to achieve medical education program objectives.” (LCME Functions and Structure of a Medical School, effective July 1, 2018)

B. Scope

This Policy applies to all credit bearing courses, M1 though M4, that are contained in the College of Medicine curriculum.

C. Definitions

  1. Educational Program: The overall curriculum of the College of Medicine that includes the organization of all credit-bearing courses.
  2. Core Curriculum: The required components of a medical curriculum, including all required courses/modules and clinical clerkships/rotations). (LCME Functions and Structure of a Medical School, effective July 1, 2018)
  3. Coherent and Coordinated Curriculum: The design of a complete medical education program, including its content and modes of presentation, to achieve its overall educational objectives. Coherence and coordination include the following characteristics: 1) the logical sequencing of curricular segments, 2) coordinated and integrated content within and across academic periods of study (i.e., horizontal and vertical integration), and 3) methods of instruction and student assessment appropriate to the achievement of the program’s educational objectives. (Glossary of Terms for LCME Accreditation Standards and Elements, LCME Functions and Structure of a Medical School, effective July 1, 2018)
  4. Assessment: The systematic use of a variety of methods to collect, analyze, and use information to determine whether a medical student has acquired the competencies (e.g., knowledge, skills, behaviors, and attitudes) that the profession and the public expect of a physician. (LCME Functions and Structure of a Medical School, effective July 1, 2018)
  5. Central Monitoring: Tracking by institutional (e.g., decanal) level offices and/or committees (e.g., the curriculum committee) of desired and expected learning outcomes by students and their completion of required learning experiences. (LCME Functions and Structure of a Medical School, effective July 1, 2018)
  6. Curriculum Management: Involves the following activities: leading, directing, coordinating, controlling, planning, evaluating and reporting. An effective system of curriculum management exhibits the following characteristics: 1) evaluation of program effectiveness by outcomes analysis, using national norms of accomplishment as a frame of reference, 2) monitoring of content and workload in each discipline, including the identification of omissions and  unplanned redundancies, and 3) review of the stated objectives of each individual curricular component and of methods of instruction and student assessment to ensure their linkage to and congruence with programmatic educational objectives. (LCME Functions and Structure of a Medical School, effective July 1, 2018)
  7. Major Course Change: involves a proposed change in a major component of the course including, but not limited to a change in: a) course director, b) course status (ex., from co-listed to co-scheduled), c) contact hours that will result in a change in credit hours, d) instructional methods, e) assessment methods, f) course objectives, and/or g) course objective alignment with educational program objectives.

D. Policy Statement

  1. The Curriculum Management and Assessment Committee (CMAC) serves as the central monitor of the College of Medicine curriculum and as such has overall authority and responsibility for approval of the College of Medicine’s (COM) educational program, the core curriculum, and delivery and assessment methods of individual courses. (Attachment 1)
  2. CMAC is responsible for regular program review and central monitoring of the curriculum with support from the M1/M2 Curriculum Subcommittee, the M3/M4 Curriculum Subcommittee and the Outcomes and Assessment Subcommittee. (Attachments 2, 3 and 4)
  3. Educational program review:
    1. CMAC will review the educational program annually with a focus on vertical and horizontal integration to ensure a comprehensive, coherent and coordinated curriculum
    2. agenda items will include but not be limited to reviewing committee and subcommittee charges; reviewing/modifying/confirming the COM program objectives; reviewing/approving the COM course blueprint; reviewing the Program Objective Dashboard; conducting and educational SWOT and identifying program evaluation/ improvement goals for the coming year
    3. support data will be provided by the Outcomes and Assessment Committee
  4. Review of new courses:
    1. prior to implementation, new courses must be reviewed and approved by the corresponding curriculum subcommittee with final approval by CMAC following the procedures for existing courses, to the extent possible
  5. Review of existing courses:
    1. existing courses are reviewed annually with in-depth reviews occurring every three (3) years
    2. existing courses expecting a major change must undergo in-depth review prior to the change(s) being implemented
      1. if the existing course is already scheduled for the three-year in-depth review, the major change can be identified at that time
      2. existing courses that undergo an in-depth review due to a major change must still be reviewed in-depth at the regularly scheduled time with their medical year cohort
    3. Course review process
      1. Annual review: course directors are required to complete an annual questionnaire (Attachment 5) the purpose of which is to confirm previously approved information about the course and to assure that no major changes are planned for the course
        1. in January (fall courses) and July (spring courses), the course review form will be prepopulated by the COM curriculum administrative specialist with known information about the course and sent to the course director with a copy to the course curriculum coordinator; supplementary data provided will include three-year longitudinal course evaluation and student performance information
        2. the course director is responsible for reviewing and updating the course descriptive information
        3. the associate dean for medical education will review the completed questionnaire and provide internal approval for the course to continue as presented
      2. In-depth review: courses will be reviewed in-depth on a three-year cycle by medical school year commencing spring of 2018: Cycle 1: M3 and M4 fall 2018 and spring 2019 courses; Cycle 2: M1 fall 2019 and spring 2020 courses; Cycle 3: M2 fall 2020 and spring 2021 courses
        1. in January (fall courses) and July (spring courses), the course review form will be prepopulated by the COM curriculum administrative specialist with known information about the course and sent to the course director with a copy to the course curriculum coordinator; supplementary data provided will include three-year longitudinal course evaluation and student performance information
        2. the course director is responsible for reviewing and updating the course descriptive information and completing a SWOT analysis
        3. the associate dean for medical education will review the completed questionnaire and supplementary data, meet individually with each course director, and prepare a summary analysis of the course
        4. the course materials will be presented to the corresponding curriculum subcommittee in February (fall courses) or September (spring courses) and then CMAC for comment and approval
        5. decisions by the M1/M2 Subcommittee, the M3/M4 Subcommittee and CMAC will be informed with input from the Outcomes and Assessment Subcommittee

University Policies

Office of General Counsel