Administrative Policy: Academic
University Approval of New Credit‐Bearing Educational Program
Policy Number: 3349-AC-202
Effective Date: 03/20/2017
Responsible Department: Office of the Vice President for Academic Affairs
Applies To: All University Employees
Approval Authority: Office of the VPAA
To propose a new credit-bearing educational program, prepare all documents in an electronic, editable format. Use the Proposal templates in the appendices of this policy.
Note for Blended/Hybrid or Distance Education Programs: Due to specific accreditation requirements and State of Ohio regulations, Proposals should be developed after initial consultation with the Office of the Vice President for Academic Affairs.
- Complete the Academic Proposal Cover Page (Appendix A)
- [Link to Appendix A, “Proposal Cover Page Template for New Degree Program, Credit-bearing Certificate or Track”]
- Prepare the Program Development Plan (PDP) (Appendix B)
- [Link to Appendix B, “Program Development Plan Template for New Credit-bearing Degree, Certificate or Track”]
- Prepare the Pro Forma (Appendix C)
- [Link to Appendix C, “Template for Pro Forma for New Program Development”]
- Optional) Prepare and attach additional supporting materials (these items may be PDF format).
Review and Approval of Submissions
- Submit the Proposal to the following University entities in the sequence listed. Proposals must be submitted by the designated Program Director.
|Faculty of the College||>||College Dean||>||Graduate Faculty Council||>||Vice President for Academic Affairs||>||President’s Leadership Team||>||University President|
Submit Proposal to the Faculty of the College in which the program will be housed (consult the Dean of the College’s office for suitable contact, e.g., vice chair of the Faculty Council). Faculty endorsement as verified by signature on the Proposal Cover Page is required before proceeding to Step 2.
Submit Proposal to the Dean of the College in which the program will be housed. The Dean’s endorsement as verified by signature on the Proposal Cover Page is required before proceeding to Step 3.
If the new program is a graduate degree or certificate, submit Proposal to the Graduate Faculty Council (GFC). Endorsement by the GFC must be verified by signature on the Proposal Cover Page before proceeding to Step 4.
Submit Proposal to the Office of the Vice President for Academic Affairs (VPAA).
If approved, the VPAA will engage the College Dean, Program Director and the Dean of the College of Graduate Studies for external approvals required by the State of Ohio and/or University accrediting agencies. If not approved, the VPAA will return the proposal to the College Dean with a written explanation of the decision. The College Dean is responsible to communicate the results to the Program Director.
Additional approvals external to the University will be required before a new program may be implemented. The VPAA will engage the College Deans and Program Director for external new program approvals required by the State of Ohio and/or University accrediting agencies.
External Approvals from Professional Accrediting Agencies May Be Required for New Programs
|Professional Boards||Professional boards, e.g. Ohio Board of Nursing
May be applicable to some programs
|ODHE||Ohio Department of Higher Education (ODHE)
Approves new programs for the State of Ohio
|Accrediting Agencies||Institution and program level Accrediting Agencies
Approval requests may be made before State approval is received or while it is pending
Filing and Communication of Approved Proposals
Approved Proposals will be filed in the Office of the VPAA. The VPAA’s office will follow an established communications protocol to ensure that relevant University offices are informed of newly approved programs and implementation timelines. The protocol includes notification to the Registrar’s Office for new program coding in the University registration system and to the Accounting and Budget Offices for necessary chart of account and billing system modifications.
Recognition for Program Directors
Faculty who serve as Program Directors for new degree programs, certificates or concentrations should be acknowledged and credited for their contributions. Appropriate recognition for the workload involved in New Program Development will be documented on the annual faculty performance evaluation.
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