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Appendix A – COM Procedure for Appointment, Promotion, Reappointment, and Evaluation of Non-tenure Track Faculty

Policy Number: 3349-03-22
Effective Date: 06/05/2011
Updated:
Reviewed:
Responsible Department: College of Medicine, Office of Faculty Affairs
Applies To: Faculty, College of Medicine

I. Faculty in Clinical Departments – Appointment and Promotion Standards and documentation

  1. Instructor
    1. Physicians
      1. Physicians who have completed an ACGME or AOA approved residency or fellowship within their area of practice, but have not obtained certification from the corresponding medical specialty board.
      2. Any educational activity that involves medical student or resident education.
      3. A mentoring role is strongly encouraged.
    2. Non-physician healthcare professionals who have not attained a terminal degree
        1. Professional or work experience appropriate to the academic contribution(s) that will be made by the appointee.
        2. Any educational activity that involves medical student or resident education.
        3. A mentoring role is strongly encouraged.
  2. Clinical Tracks 1 and 2 – The clinical faculty are divided into two (2) tracks beginning at the level of Assistant Professor.
    1. Track 1 – faculty members are expected to contribute to the teaching, research, or service programs of the College. Faculty applying for a medical education rank are limited to Track 1 appointments. At the rank of Professor, substantial contributions in the area of research and scholarly activity are required.
    2. Track 2 – faculty members are expected to contribute primarily to the teaching programs of the College. The prefix “Clinical” is added to the rank.
    3. Specific activities and weightings, as described by Track and rank level below, are listed in the Activities Table, Section J (6) of this Appendix.
  3. Professional Standing for Appointments Beyond the Level of Instructor
    1. Physicians — Board certification is required for any physician. Exceptions may only be made if recommended by the Department Chair and approved by the Dean.
    2. Non-physicians — Healthcare professionals must submit a letter from the Department Chair in which they seek appointment or promotion certifying that the professional’s credentials and qualifications are appropriate for the academic rank.
  4. Track 1 Criteria by Rank Level
    1. Assistant Professor
      1. At least fifty (50) units per year of educational, service, and/or research and scholarly activities averaged over the three most recent calendar years.
      2. Service to the hospital and/or health Departments, College of Medicine, or engaging in activities that promote the health of the community or the profession of medicine.
        For initial appointments, documented prior service at another University may be counted towards this requirement. It is an expectation that an appropriate level of service will be continued at the College of Medicine.
      3. Educational activities must include some involvement in medical student, resident, or other student education.
      4. Education of residents is encouraged.
      5. A mentoring and supervisory role is strongly encouraged.
      6. For medical education appointments, at least ten (10) units per year averaged over the three most recent calendar years must be in the scholarship category.
    2. Associate Professor
      1. At least one hundred (100) units per year of educational, service, and/or research and scholarly activities in the College of Medicine averaged over the three most recent calendar years.
      2. Service to the hospital committees and/or health Departments and or College of Medicine involvement.
      3. Educational activities must include significant involvement with medical student education.
      4. Educational activities including participation at the local and regional levels, such as presentations or participation in Grand Rounds.
      5. Education of residents is strongly encouraged.
      6. A mentoring and supervisory role is strongly encouraged.
      7. A minimum of ten (10) units per year averaged over the three most recent calendar years must be in the research and scholarship category.
      8. For medical education appointments, at least twenty (20) units per year averaged over the three most recent calendar years must be in the research and scholarship category.
    3. Professor
      1. At least one hundred fifty (150) units per year of educational, service, and/or research and scholarly activities in the College of Medicine averaged over the three most recent calendar years
      2. Major involvement in committees at consortium hospitals and/or health Departments and/or significant involvement in committees at the College of Medicine. Leadership in these committees is highly desirable.
      3. Demonstration of professional standing in organizations appropriate to the discipline.
      4. Educational activities must include significant involvement with medical student education.
      5. Educational activities must include participation at the local, regional and national levels.
      6. Educational activities should include involvement in resident education when feasible.
      7. A mentoring and supervisory role is strongly encouraged.
      8. A minimum of fifty (50) units per year averaged over the three most recent calendar years must be in the research and scholarship category.
      9. Written attestation by Department Chair documenting educational and scholarly excellence.
      10. Letters of recommendation from at least two individuals who do not have a conflict of interest and who are professionally qualified to render an opinion about the suitability of the candidate, as agreed upon by the Department Chair.
  5. Track 2 Criteria by Rank Level
    1. Clinical Assistant Professor
      1. Any activity in the College of Medicine that involves medical student or resident education.
      2. A mentoring and supervisory role is strongly encouraged.
    2. Clinical Associate Professor
      1. At least one hundred (100) units per year of educational activities in the College of Medicine averaged over the three most recent calendar years (two hundred seventy of the three hundred units of the three-year minimum may be attained through unstructured teaching).
      2. Educational activities significantly involving medical student education is encouraged.
      3. Education of residents is strongly encouraged.
      4. A mentoring and supervisory role is strongly encouraged.
    3. Clinical Professor
      1. At least one hundred fifty (150) units per year of educational activities in the College of Medicine averaged over the three most recent calendar years (three hundred sixty of the four hundred fifty units of the three year minimum may be attained through unstructured teaching).
      2. Demonstration of professional standing in organizations appropriate to the discipline.
      3. Educational activities are encouraged to include significant involvement with medical student education.
      4. Educational activities are encouraged to include involvement in resident education when feasible.
      5. A mentoring and supervisory role is strongly encouraged.
      6. Written attestation by the Department Chair documenting clinical and educational excellence.
  6. Activities Table — Specific Weightings for Faculty in Clinical Departments

Educational Activities

Activity Units 3-year unit maximum
Unstructured medical student and resident teaching (e.g. office, ward, operations, tutorial) 1 per session 150 (Track 1) 1 (Track 2)
Unstructured activities in medical education (e.g. curriculum planning or meetings; tutoring; review sessions; examination writing and review; collaborative work with other faculty on curriculum, assessment, instruction; assessment or observation of faculty teaching or precepting) 1 per session 150
Structured teaching on clinical campus (e.g. lecture, grand rounds, CME presentation) 5 per session 150
Structured medical, graduate, or pharmacy student teaching at Rootstown 10 per session 10 per session
Recipient of teaching excellence award from University or any of its clinical education sites 10 per award 60
Professional Development Advising Team 10 per year 30
Course Leadership (e.g. course director, clerkship director, course committees, module director) 15 per year 45
Co-investigator of a funded educational grant 15 per grant 90
Recipient or co-recipient of a funded educational grant 50 per grant 150
Other teaching activities as approved by the Clinical Council so long as they are not in conflict with the specific activities and weightings set forth herein 30

Service

Activity Units 3-year unit maximum
Membership on hospital or health Department committees 5 per committee per year 30
Member of University committee 10 per committee per year 90
Service to or membership on boards of regional or national medical, scientific, or public health organizations 10 per board per year 60
Chair of University committee 15 per committee per year 90
Membership on University Council, ARP or Clinical Council 15 per committee per year 90
Activities that promote the health of the community or profession of medicine 5 per activity per year 15
Other service activities as approved by the Clinical Council so long as they are not in conflict with the specific activities and weightings set forth herein 30

Research and Scholarly Activity

Activity Units 3-year unit maximum
Original publication in refereed journal 25 per publication 150
Publication of a review article 25 per publication 150
Publication of a book chapter 50 per publication 150
Publication of a book 75 per publication 225
Invited Visiting Professor and/or guest lecturer outside own University 10 per presentation 60
Editor refereed journal 20 per journal 120
Assistant editor refereed journal 15 per journal 90
Presentation at regional meeting 15 per presentation 60
Presentation at national meeting 30 per presentation 120
Consultant to externally funded grant, medical or scientific organization or site or Departmental review 5 per consultation 30
Member of national consensus panel 2 20 per panel 120
Scholarly consultation 10 per project 9 90
Other research and scholarly activities as approved by the Clinical Council so long as they are not in conflict with the specific activities and weightings set forth herein 30

1 Clinical Associate Professor = 270 units may be claimed; Clinical Professor = 360 units may be claimed.

2 National Consensus Panel. A group of professionals sponsored by a national organization who are charged with examining issues and arriving at general agreement on policy, methodology, or other important courses of action.

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