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Appendix A – COM Procedure for Appointment, Promotion, Reappointment, and Evaluation of Non-tenure Track Faculty

Policy Number: 3349-03-22
Effective Date: 06/05/2011
Updated:
Reviewed:
Responsible Department: College of Medicine, Office of Faculty Affairs
Applies To: Faculty, College of Medicine

C. Academic Appointments

  1. Distinguished
    1. The title “Distinguished” is a non-salaried designation of distinction conferred by the Board of Trustees upon an individual who has contributed significantly to the mission of the College. Distinguished titles may also be conferred upon individuals known nationally or internationally who have made significant contributions to his/her discipline.
    2. The rank conferred would be preceded by the title “Distinguished”.
    3. Recommendations for the award of distinguished status may originate with the Departmental Chair, Dean, or the President.
    4. If the President concurs with the recommendation, it will be forwarded to the Board of Trustees for consideration.
  2. Emeritus
    1. Policy Statement (Board of Trustees Policy)
      1. “Emeritus” status recognizes University faculty and professional senior administrative staff who have provided meritorious service to the University and have retired. The University recognizes the potential of emeritus faculty and senior administrators as a continuing valuable resource and is committed to fostering an active ongoing relationship with them through an extended academic appointment.
      2. A candidate for emeritus status will have demonstrated leadership and wisdom, will have given dedicated and distinguished service to the University for a minimum of 10 years and, for faculty, have attained the rank of associate professor. Exceptions to the 10 years and associate professor requirements can be made by the Dean, President, or Chair of the Board of Trustees for an individual who has made an outstanding contribution to the University during a briefer period of service or holds a rank below associate professor.
      3. Where possible, an emeritus faculty member would continue to contribute to the University community as appropriate.
    2. Procedures for Nomination and Selection
      1. Recognizing the significance of the designation of emeritus, the award of emeritus status will be limited in number.
      2. A candidate may be nominated by his/her Department Chair, Dean, President or Chair of the Board of Trustees (as noted below).
        1. Faculty are nominated by the Department Chair after discussion with the Dean except as noted below.
          1. Clinical faculty will be nominated by the Department Chair through the Associate Dean for Community Partnerships.
          2. If deemed necessary by the Department Chair and Associate Dean for Community Partnerships, an ad hoc advisory group may be established by the Associate Dean to review the materials and make a recommendation to the Associate Dean.
          3. The Dean must approve faculty nominations.
        2. A Department Chair or Associate Dean will be nominated by the Dean.
        3. A Dean or professional senior administrative staff will be nominated by the President.
        4. The President will be nominated by the Board of Trustees Chair.
      3. Except in the case of a Board of Trustees’ nomination, the nominator must submit a current CV for the nominee and a letter of recommendation supporting:
        1. the nominees qualifications in meeting the minimum criteria; and
        2. three (3) supporting letters of reference from other constituents, obtained by the nominator.
      4. Completed nomination packets (including any and all letters, even of the advisory committee should one be established) should be forwarded to the Office of Faculty Affairs.
      5. Faculty Affairs will confirm that the materials are complete and will present the materials to the President.
      6. The Dean may choose to interview the faculty candidates and must approve faculty candidates before submission.
      7. The designation of emeritus status is recommended by the President or Board Chair and awarded by formal resolution of the Board of Trustees.
      8. The candidate will be notified of the Board of Trustees’ approval and will be provided a copy of the Board of Trustees’ resolution.
    3. Rights, Responsibilities and Privileges
      1. Individuals with emeritus status are expected to comply with all the policies, regulations and rules as stated in the appropriate University handbooks.
      2. Contact the Office of Faculty Affairs for a complete listing of all rights, responsibilities and privileges.
  3. Honorary
    1. The title “Honorary” is a non-salaried designation of distinction conferred by the Board of Trustees upon an individual who has contributed significantly to the mission of the College. Honorary titles may also be conferred upon individuals known nationally or internationally who have made significant contributions to his/her discipline.
    2. The rank conferred would be preceded by the title “Honorary”.
    3. Recommendations for the award of honorary status may originate with the Departmental Chair, Dean, or the President.
    4. If the President concurs with the recommendation, it will be forwarded to the Board of Trustees for consideration.
  4. Retired
    1. A faculty member who formally retires after continuous and dedicated service to the College of Medicine and who will not continue to be involved in its educational, research, or service programs on an ongoing basis and will no longer be engaged in the active practice of medicine, may be eligible for “retired status.”
    2. A faculty member may request, in writing, through the appropriate Department Chair the addition of a retired designation to the faculty rank held at the time of retirement. Recommendations will be forwarded to the Dean.
    3. The Dean will act on the recommendation and, if positive, will notify the faculty member that the designation (Retired) may be added following the faculty title at time of retirement, e.g., Professor of Internal Medicine (Retired). Faculty placed on retired status are not subject to the formal reappointment review process.
  5. Utilization of College resources by a faculty member holding a title of distinction will be individually determined by the Department Chair with the concurrence of the Dean and President.

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