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Appendix A – COM Procedure for Appointment, Promotion, Reappointment, and Evaluation of Non-tenure Track Faculty

Policy Number: 3349-03-22
Effective Date: 06/05/2011
Responsible Department: College of Medicine, Office of Faculty Affairs
Applies To: Faculty, College of Medicine

A. Definitions

  1. “Active Candidate”. A physician who has satisfied the training and experience requirements and time limits to apply for certification requirements as defined by the American Board of Medical Specialties or the American Osteopathic Association.
  2. “Board Certification”. Certification maintained by a physician in accordance with the requirements of the American Board of Medical Specialties or the American Osteopathic Association.
  3. “Clinical Departments”. Clinical Departments include those departments where clinical care is rendered and is so designated by the Dean.
  4. “Core Faculty”. Core Faculty are tenured, tenure track and non-tenure track faculty who make a substantive contribution to the College. The Dean of a College has the discretion to designate other faculty as Core Faculty to promote the purposes of the College.
  5. “Dossier”. A file containing the faculty member’s documents submitted for consideration for promotion.
  6. “Faculty Appointment”. Faculty appointments are designated as full-time, part-time or voluntary. Definitions used to designate a faculty member’s appointment conformed to current accreditation guidelines.
  7. “Full-time Faculty Appointment” or “Full-time Appointment”. Full-time faculty are faculty who (1) are salaried entirely by the University; or (2) are salaried in an associated teaching hospital or health Department; or (3) receive full-time remuneration from a combination of sources including the University, associate teaching hospital, and/or health agency; and (4) are not residents or fellows in training.
  8. “Joint Faculty Appointment” or “Joint Appointment”. Non-tenure track appointment that is awarded to faculty who already hold an academic appointment within the University.
  9. “Letter of Appointment”. The letter of appointment is a document initiated by the  College and sets forth the conditions of employment. Any previous experience to be counted toward a faculty member’s time in rank may be negotiated prior to appointment and will be documented in the letter of appointment. Any modifications to the letter must be in writing and agreed to by both parties.
  10. “Limited Faculty Appointment” or “Limited Appointment”. Appointments for faculty whose academic contributions to the College are limited in time or scope and carry the prefix “adjunct,” “research,” or “visiting.”
  11. “Medical Education Appointment”. A standing appointment, as defined in Section B (3) of this Appendix, within either a clinical Department or the Department of Family & Community Medicine with contributions which may include but are not limited to the development, assessment, implementation and/or evaluation of pedagogy, curriculum, instruction, core competencies, research or administration of curricular offerings, at either the undergraduate or graduate medical education level.
  12. “Non-clinical Departments”. Those Departments that are not clinical departments.
  13. “Notice of Non-reappointment”. Notice of non-reappointment is a written notification by the Dean that the College intends to terminate a faculty member’s appointment at a specified time.
  14. “Non-tenure Track Position”. A non-tenure track position is a faculty appointment that does not include the eligibility to apply for tenure.
  15. “Part-time Faculty Appointment” or “Part Time Appointment”. Faculty who receive regular supplemental payment from the University, an associated or affiliated teaching hospital teaching hospital, healthcare provider and/or health agency for part-time activity carried out under the auspices of the University.
  16. “Session”. A period during which a faculty member is engaged in teaching activities usually an hour in length unless otherwise specified by Departmental policy. Multiple units are not awarded when more than one learner is present.
  17. “Unit”. A standard measurement used to calculate credits toward faculty rank.
  18. “Voluntary Faculty Appointment” or “Voluntary Appointment”. Faculty who do not meet the criteria established for Core Faculty. These faculty have roles that are generally limited to formal and informal teaching on a periodic basis.

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