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Appendix B – University Faculty Appointment, Promotion & Tenure Bylaws

Policy Number: 3349-03-195
Effective Date: 06/05/2015
Updated: 09/25/2018
Responsible Department: Office of the Vice President for Academic Affairs
Applies To: All Tenured and Tenure Track Faculty

C. Definitions

  1. “Academic Rank”. The University has established in rank order, the ranks of Assistant Professor, Associate Professor and Professor (sometimes referred to as full Professor) for faculty in the Tenure Track.  The rank of Instructor is reserved for persons completing customary preparation in a given field, or persons without a terminal degree.  This rank is only available to faculty in the non-Tenure Track.
  2. “Candidate”.  A Candidate is an applicant for appointment, Promotion and/or Tenure.
  3. “College”. The Term “College” includes all the Colleges organized under the authority of the Northeast Ohio Medical University (“NEOMED” or “the University”).
  4. “Curriculum Vitae (CV)”.  The Curriculum Vitae is one of the documents submitted by the Candidate for consideration by Independent External Evaluators.  The CV should include, but does not need to be limited to, information on contributions to the educational program of the University or College(s), research and scholarly accomplishments, service related to the College(s), University or Profession, and professional standing.
  5. “Days”.  Days as used in this document are business Days of the University.
  6. “Dossier”.  A Dossier is a comprehensive set of documentation prepared and submitted by the Candidate when seeking Promotion and/or Tenure.  This documentation is critical in assessing the Candidate’s achievements and readiness for Promotion and/or Tenure.  The completed Dossier must be signed by the Candidate along with an attestation of veracity and completeness (see Appendix A).
  7. “Evaluation Year”. The Evaluation Year is the final year of the Probationary Period.
  8. “Independent External Evaluator”. An Independent External Evaluator is an individual who is at “arm’s length” from and is not related to a Candidate or does not have a comparable close relationship; has no substantive financial ties to the Candidate; is not dependent in some way on the Candidate’s services; does not have a close professional relationship with the Candidate (e.g. dissertation advisor); or has not collaborated so extensively with the Candidate that an objective review of the Candidate’s work either is not, or appears not to be possible. An Independent External Evaluator is not employed by and does not have a faculty appointment at the University, its affiliated universities, hospitals and health departments, and is qualified to assess the Candidate’s scholarly achievements and reputation.
  9. “Leave of Absence”. A period of time for which a faculty member has been approved to be absent from the workplace and is not completing his/her work-related duties. A Leave of Absence will toll the Probationary Period.
  10. “Letter of Offer”. The Letter of Offer is a document initiated by a given College Dean that sets forth certain terms and conditions of the Candidate’s appointment and/or employment but does not constitute a contract.  Any previous experience to be counted toward a faculty member’s Probationary Period may be negotiated prior to appointment and will be delineated in this document.  Any modifications to the document must be in writing and signed by the Dean of the respective College that initiated the appointment, the faculty member’s Department Chair and the affected faculty member.
  11. “Notice of Non-reappointment”.  Notice of Non-reappointment is a written notification by the Dean of the respective College to the affected faculty member that the College intends to terminate a faculty member’s appointment at a specified time.  Notice of Non-reappointment will generally be given on or before March 15.  For the first year of service, the last day of service will be June 30 of the calendar year in which the notice is given.  After one or more years of service, the last day of service will be June 30 of the next calendar year.
  12. “Probationary Period”.  The Probationary Period is the initial period of a Tenure Track appointment during which a faculty member must demonstrate that he/she is capable of performing at the level of excellence and distinction required to be awarded Tenure. The Probationary Period lasts from the date of the initial Tenure Track appointment to the date of the award of Tenure by the Board of Trustees or Notice of Non-reappointment.
  13. “Promotion”.  Promotion is the shift of a faculty member from one Academic Rank to a higher Academic Rank.
  14. Recognition of Faculty Distinction. The following titles have been established to recognize outstanding, meritorious or exceptional Tenured or Tenure Track Faculty.
    1. “Distinguished”
      1. The title “Distinguished” is a non-salaried designation of distinction.
      2. The title Distinguished University Professor is the highest honor the University can confer.  It is reserved for faculty members who have made exceptional contributions and extraordinary achievements in the areas of teaching, scholarship and research.
      3. When the title “Distinguished” is conferred, it precedes the faculty member’s Academic Rank.
      4. Recommendations for the award of Distinguished status may originate with the Department Chair, Dean, or the President. If the recommendation originates with the Chair, it must be reviewed by the respective College Dean and if approved forwarded to the President.
      5. The President may forward his/her own recommendation directly to the Board of Trustees for approval.
    2. “Emeritus”. “Emeritus” is a title of distinction that is used to recognize University faculty and senior professional staff who have provided meritorious service to the University and who have terminated full-time service to the College or University. The University recognizes Emeritus faculty and senior professional staff as a continuing valuable resource and as such encourages them to maintain an active ongoing relationship with the University.  The conferral of this title is governed by a separate Board of Trustees Policy and as such, is beyond the scope of these Bylaws.
  15. “Tenure”.  Tenure is a privilege and not a right.  Tenure is the commitment of a given College of the University to a faculty member for continuous and ongoing faculty appointment that provides protection against involuntary suspension, discharge or termination except for financial exigency or just cause.   Tenure ceases upon the faculty member’s voluntary or involuntary termination, retirement or death.
  16. “Tenure Track Position”.  A Tenure Track Position is a full-time salaried faculty appointment that includes the eligibility to apply for Tenure.  The appointment to a Tenure Track Position is set forth in the Letter of Offer.
  17. “Tolling”. Tolling is the suspension of the time period (granted in year-long increments) that comprises a tenure track faculty member’s Probationary Period, for which there is no expectation of productivity.  Tolling of the Probationary Period must be requested by the faculty member and approved by the Department Chair and the Dean of the respective College.  Any such suspension of time will not be counted toward the Probationary Period.

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